Process your inbox

Process your inbox

Now that you know how to

through the powerful
's capabilities, it is time to learn what to do with all that information.

In the same way, professionals go through their email inboxes to process new incoming messages; the most efficient people capture the things going through their minds and process them later when the time is right.

The idea of deciding when the processing takes place is crucial to staying in control. While some advertise going through their inbox a few times a day, some people such a Tim Ferriss, the author of The 4-Hour Work Week, went as far as checking their email inbox once a week.

The same applies to your inbox of tasks in Routine. Decide on a frequency and stick to it 💪.

When it comes to how to process your inbox, we recommend following the well-known

methodology which goes as follows.

For every item in your inbox, follow the 2-min rule below:

  1. 🧽 If the task is no longer relevant, archive it (⌘A)
  2. ✅ If the task takes less than 2 minutes to perform, do it right away and mark it as done (⌘A)
  3. 📅 If the task needs time, schedule it (⌘S) for a day for you to work on
  4. 🔄 Repeat this process until you reach Inbox Zero

We recommend forcing yourself to perform the actions through the

to get used to them.


Something missing? Send us a message by email, chat (see

) or through the app.